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Personal Assistant

PERSONAL ASSISTANT TO THE CHIEF EXECUTIVE OFFICER (GRADE MGB 5) Full Time

Applications have closed

Position Summary
The Personal Assistant (PA) to the Chief Executive Officer shall be responsible for providing administrative support to the Chief Executive Officer to enable best use of his/her time by dealing with secretarial and administrative tasks.

The PA shall also work closely with the executive management and external stakeholders, and is therefore expected to develop an extensive understanding of the organisation’s aims and objectives.

Roles and Responsibilities

  • Devise/maintain office systems, including data management and filing;
  • Update and coordinate work flow and keep projects on schedule to ensure progress to deadlines;
  • Check deadlines on incoming requests and put preliminary works in play;
  • Handle all inquiries directed to the CEO’s office and arrange “callbacks”;
  • Produce documents, briefing papers, reports, presentations and correspondence for the CEO’s signature;
  • Deal with incoming emalls, faxes, post, and other correspondence on behalf of the CEO;
  • Arrange essential mail in priority action order for the CEO;
  • Arrange travel logistics including bookings, travel allowances, itinerary, trip files and supplies;
  • Prepare and control administrative budgets;
  • Organize and maintain diaries and book appointments/meetings;
  • Schedule visitors, arrange meeting facilities, prepare meeting agenda in advance and act as secretary during meetings;
  • Perform any other relevant and lawful duties as may be reasonably assigned.

Knowledge, Skills and Abilities

  • Excellent writing, oral presentation and communication skills
  • Matured and team player
  • Ability to work well under pressure and be prepared to travel
  • Good knowledge of computer and writing software (MS Office)
  • Good organizational and time management skills
  • Excellent interpersonal skills
  • Discretion and an understanding of confidentiality issues

Minimum Qualifications, Education and Experience

  • Bachelor’s degree in Administration, Business, Management, Advanced Diploma in Secretarial Studies or related field from an accredited University
  • Prior experience with at least 4 years proven work experience

Interested candidates meeting the above requirements should submit their applications consisting of one — page cover letter, copies of qualifications and Curriculum Vitae (max 4 pages) with at least three referees by 5th December 2022 to:

The Chief Executive Officer
Malawi Gaming Board
P.O. Box 3062,
BLANTYRE

Or email to: mgb@gamingboard.org.mw

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