Regional Office Administrator, (2730) Full Time

The Tearfund  Africa team is looking for someone who is passionate about Office Administration and loves organizing to take on the role of Regional Office Administrator. This is a key position that helps to support the Regional office and ensures the smooth running of other influencing cluster offices.

Are you able to:

❖ Provide visitors with timely and accurate information about security, important contacts and all the information required to make their travel arrangements;

❖ Support and liaison on Regional meetings and attendance at Global gatherings;

❖ Maintain centralized contact lists including staff, program visitors and partners in the region; ❖ Maintain a calendar of Regional level activities;

❖ Maintain records of staff time off, travel paperwork, receive and pass purchase request paperwork to the Regional Influencing Finance and Operations Officer and undertakes other administrative duties as required;

❖ Ensure any vehicles used by the regional office are properly maintained, their usage is tracked and fuel is monitored;

❖ Manage logistics and arrangements for workshops, conferences and meetings around the region;

❖ Keep track of and communicate with the regional team about changes in administrative or operational policies and procedures as necessary and applicable;

❖ Proactively identify administrative needs and recommend and implement improvements to administrative processes;

Please note: The candidate should be a Malawi national or have a right to work in Malawi. The candidate should have excellent written and verbal communication skills in English, good interpersonal skills to work in a cross-cultural setting.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.